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#How to turn on out of office in microsoft outlook 2013 how to

And if you set an exception like that, an automated response won't be send to absolutely all emails containing the specified word or phrase in the subject line, e.g. But this is actually an extra precaution, because the " reply using a specific template" rule will send your auto-reply only once during a single session, i.e. Note: Some people also choose not to auto reply to returned emails (if the subject contains "returned mail" or "undeliverable" etc.) in order not to create an infinite loop between two mail servers and not to clutter their inboxes with undelivered messages.

Or, you can choose from a handful of other exceptions available to you. However, if you don't want to send an out-of-office notice to some senders or to messages received from one of your accounts, you can check " except if from people or public group" or " except through the specified account", respectively. This is not an obligatory step, and the common practice is to skip it and not to add any exceptions.

On this step, you are to set exceptions to your automated reply rule.

In the " Select a Reply Template" dialog box, in the Look In box, choose User Templates in File System and select the template we created a few minutes ago (out-of-office-reply).Ĭlick Open and this will bring you back to the Rules wizard where you click Next.

Since we want to reply using a specific template, we choose exactly this option and then click a specific template under Step 2: Edit the rule description to choose the template we want.

On the next step, you define what you want to do with the messages.

If you want automatic replies to be sent only for messages received from one of your accounts, or containing specific words in the subject or body, or received from specific people, then check the corresponding options in the upper part of the dialog under Step 1: Select condition(s) and then click underlined values under Step 2: Edit the rule description.įor example, I am creating a rule to autoreply to all messages received via my Personal account and my settings look like this: If you are setting an out of office auto-response for all incoming messages received from all your accounts, you don't need to check any items here.

Specify the conditions you want to check.

Choose to " Start from a blank rule" and " Apply rules on messages I receive", and then click Next.

Start creating a new rule like you usually do by clicking the New Rule button under Home tab > Rules > Manage Rules & Alerts.

Well, we have done the first part of the job and now you need to create a rule to automatically reply to new email messages.

Because a new user would not even dare think of changing anything unless they are explicitly told to do so :). After that click the Save button.Ī word of caution to advanced users: do not change the destination folder for this file, save it exactly to the location that Microsoft suggests, namely to the Microsoft > Templates folder.

In the Save As dialog box, give a name to your auto reply template and choose to save it as Outlook Template (*.oft).

When you have finished writing the message, save it by clicking File > Save As in the message window.

For business out of the office messages, you'll probably need something a bit more formal :) If it is intended for your personal account, it can be similar to what you see in the screenshot below. Compose the text for your automatic reply.You do this in the usual way by clicking the New Email button on the Home tab. First, we need to create a template with the out-of-office message that will be automatically sent to people who sent you an email.Okay, let's get cracking! Creating an autoreply message template But be aware that this functionality is available in Outlook 2010 starting from Office 2010 Service Pack 1. You can do this by using an email template in combination with Outlook rules.

#How to turn on out of office in microsoft outlook 2013 how to

So, first of all I'd advise you to check with your email provider if it is possible to configure your vacation auto-response on their side.īelow you will find the step-by-step instructions on how to create an out-of-office auto-response without using an Exchange Server account. Gmail or ) allow creating autoreplies directly on their web-sites. Of course, it is not very convenient or may be even unsafe to leave a working machine without any supervision for a long time, but there is no other way. Naturally, your computer must be turned on all this time. Note: In case of POP/IMAP accounts, Outlook should always be running and configured to check intermittently for new messages.